Every table, every toast,
in one private gallery.
Give employees one QR code for the evening's photos, keep the gallery inside the company, and approve what reaches the screen before anyone else sees it.
Host on iPhone · Guests on iPhone or Android.
7-day host trial, then the selected plan renews unless cancelled. US: $9.99/month or $69.99/year. See pricing and local terms.
Plan the complete experience
Related guides and answers
Company holiday party theme ideas
Choose an inclusive theme and connect it to an optional photo experience.
Company holiday party checklist
Plan inclusion, safety, privacy, and moderation from invitation to follow-up.
Internal event photo privacy
Set clear access, moderation, and retention rules for employee photos.
Event photo consent wording
Copy notice wording for invitations, signs, and the gallery.
The Problem
Party photos scatter the moment the night ends
Everyone takes pictures, but the evening ends up split across personal phones, group chats and the occasional public post.
Photos stay on personal phones
The best shots of the speeches, the team tables and the dance floor never leave the phones that took them.
Chats and public posts carry risk
Late-evening photos, colleagues who prefer not to be photographed and visible client or office details need more care than a company chat or a hashtag gives them.
Internal comms gets a thin recap
One staged group photo cannot show a year-end celebration across every team, office and table.
The Process
A private party gallery in three steps
Set the Party Rules
Create the event on iPhone, choose approval and viewing settings, name the moderator, and say in the invitation who can see the gallery and how to ask for a photo to be removed.
Put One QR Code Around the Room
Place it on tables, by the bar or photo spot, and on approved screens. Employees upload from their phone's browser with no app or account.
Share the Recap Responsibly
Send one upload reminder the next morning, then save and verify the files. Route any photo picked for internal or external communications through your organization's normal approval.
The Experience
Easy for employees, controlled for the host
Browser Uploads, No App
Employees contribute from modern iPhone and Android browsers without installing anything or joining another chat.
Approve Before It Is Shown
Turn on moderation so the host approves uploads before they appear in the gallery or on a shared screen.
Moderated Live Wall
Show approved photos on a screen during dinner or the dancing without making the gallery public.
Next-Morning Reveal
Schedule a reveal so guests see a countdown and keep uploading during the party, and the album opens automatically at the time you set.
Thank-You Guest Book
Colleagues can leave written or drawn notes, still selfies and voice notes of up to 30 seconds for the team or the organizers.
Full Export Afterwards
Uploads are kept as original files, and the host can export the complete collection as a ZIP for the communications team.
Example evening
A photo plan for a holiday party
An illustrative plan to adapt with your event owner, HR and communications team. Confirm settings, screens and staffing before the night.
Swipe horizontally to compare all options.
| Moment | Guest invitation | Owner and check |
|---|---|---|
| Arrival | Decorations, the welcome drink and team arrivals | Event owner tests the QR code on the venue network and checks the photo notice. |
| Dinner and speeches | Team tables, awards and thank-yous | Moderator approves uploads before the live wall shows them. |
| Dancing | Optional photo prompts and group shots | Moderator watches for photos of people who opted out and removes them on request. |
| Next morning | One reminder to add remaining photos | Communications owner saves the files and reviews each proposed reuse. |
Collecting photos, showing them in the room and publishing them are separate decisions. Keep camera originals separately for high-resolution production.
“The holiday party photos worth keeping are the ones colleagues are glad to see again on Monday.”
Capture planning note
Private by default, reused only with approval
FAQ
Common questions
No. The event QR code or link opens the gallery in the browser, where employees can upload, browse, react and comment, subject to the host's settings. Only the host uses the Capture iPhone app.
Yes. Turn on moderation and name who reviews uploads before you show the gallery on a screen. Check the display at the venue before guests arrive.
Say in the invitation that the gallery is optional, who can see it and whom to contact for removal. Remove a photo promptly when someone asks, and keep people who opted out off the live wall.
Yes. Share the private event link with the intended audience and remote or regional teams can add their own photos while guest uploads are enabled. The link can be forwarded, so send it through internal channels only.
No. Treat contributing to the party gallery and approving a photo for internal or external publication as separate decisions, and follow your organization's photo policy for any reuse.
The host needs a Capture subscription, which starts with a 7-day free trial and then costs $9.99 a month or $69.99 a year. Employees contribute for free.
Celebrate the year.
Keep the photos inside the company.
Create a private, moderated gallery for your holiday party and give every employee one simple way to share the evening.
Built for private events and guest participation